Human Resources Officer

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Locations

505 University Ave, Toronto

Language

English

Job Term

1 Permanent

Job Code

Not Available 

Vacancies

There would be 01 vacancies for this position.

Job Duties

Under the supervision of the Associate Director, Talent Acquisition, Pay and Total Compensation., the Human Resources Officer duties are as follows:
Talent Acquisition

• Lead the WSIAT talent acquisition program, within each client group, by assisting hiring managers with the preparation of job ads, selection and screening criteria, scoring template, interview questions and sourcing and coordinating for various skills testing. Assists with screening applications, booking interviews, and ensuring all details are provided to the panel, as needed.
• Participate on selection panels, as required, verifies candidate reference information, and initiates background checks by third party vendor. Prepares offer letters, and forwards to candidate, once signed by HR Business Partner.
• Communicate high level details regarding the pension plan, including how pension contributions are calculated.
• Maintain the Student Employment Program and seeks to find ways to enhance the program.
• Assist the Associate Director, Talent Acquisition, Pay and Total Compensation in developing proposals for process improvements and cost savings relating to recruitment and recommending specialized job posting boards, as needed, while considering WSIAT EDI initiatives.

Onboarding/Orientation Program

• Responsible for the WSIAT’s Orientation program. This includes following up with senior management who will speak at the event and ensuring that invitations are sent out and the one-day program runs smoothly.

Payroll/HRIS/Reporting/Metrics

• Act as Payroll backup ensuring payroll transactions are completed, and that bi-weekly pay is deposited accurately and timely, and reports sent to Finance are correct.
• Key participant in the implementation, maintenance and customization of HRIS modules (e.g. analytics, metrics, recruitment compensation, time-off), tools, processes and resources with third-party vendor.
• Identify, evaluate and facilitate optimization of human resources information and payroll system, related processes and integrations in order to increase efficiency and meet business requirements in a cost-effective manner.
• Conduct periodic reviews of system suitability to determine if customizations, modifications, or additions to the system are required and where business process improvements can be made.
• Maintain and report on staffing-related and general employee metrics, as requested.
• Investigate, develop and implement work practices, procedures, business process improvements that further enhance the efficiency of the Tribunal’s HRIS Payroll and employee/manager self-service.
• Design, develop, and maintain human resources data, reports and reporting standards.
• Coordinate the production of HR reports for various purposes including statutory compliance, HR program implementation, resource planning and operational management.
• Conduct complex analysis of HR data to identify relationships, trends and issues and provide recommendations to management to inform, decision making and action.
• Participate in cross-functional projects and initiatives to provide subject matter expertise and guidance on HR data, metrics, standards and best practices.
• Develop and maintain a robust process and protocol for providing access to HRIS, payroll and benefits systems or reporting features for HR team, management, staff and external suppliers, including account establishment, rights assignment (e.g. read, write, edit data) and security requirements for all users.

Operations

• Provide advice and assistance to managers and employees on various human resource management and administrative issues. Escalating more complex issues to the HR Business Partner or Associate Director, Talent Acquisition, Pay and Total Compensation.

Compensation and Benefits

• Develop spreadsheets for the Management and Lawyer’s Performance Pay Plan. Identifies employees who are prorated, at maximum of their salary range, and/or exceptions to the rule, and ensuring that any employees who are receiving a promotion or salary adjustment during the implementation period, are adjusted accordingly. Ensures the correct salary adjustment is being made based on the set policy. Prepares draft communication for Senior Management Team, and individual employee letters.
• Audit the calculation of the monthly premium statements for all group insurance policies against the ADP deductions, on a quarterly basis.
• Coordinate the review and development of job descriptions and job postings, within each client area, which may include conducting research in other ministries in order to identify classification comparisons and coordinates the classification and reclassification process of new and existing positions.

Performance Management

• Maintain and administer the performance management system which includes running reports from the ADP performance management module for non-union employees.
• Assist with the transformation from paper-based forms to utilizing ADP on-line Performance Management module.
• Identify outstanding performance plans and evaluations, within designated timelines, and send reminders to relevant line managers; provides progress reports to other HR team members.

Special Projects

• Participate on special project teams related to human resources management and administration, as required (e.g. compensation re-design, performance management enhancements, and enhancing ADP functionality, manager onboarding).

Qualifications

Knowledge and Experience:

• General knowledge of human resources management and administrative methods, practices, and procedures to deliver recruitment and benefits services and programs, performance management, payroll and related HR administrative services.
• Understanding of Collective Agreements, human resources directives and guidelines, OPS corporate policies, procedures, and practices in order to carry out recruitment responsibilities and responds to queries from all staff, including bargaining unit staff
• Solid knowledge of recruitment best practices, including screening, interviewing, and selection and testing techniques in order to provide technical assistance to line managers (such as developing interview questions) and to participate in selection panels.
• Good knowledge of training and development administration best practices, including sourcing training vendors, event management, and coordinating training events and registration.
• Knowledge and skill in the use of computerized HRIS. Proficiency with Excel, Access, Visio, Word, Outlook etc. to prepare a range of correspondence, documentation and reports.
• Experience in providing a range of human resources management and administrative support services
• the consistent application of legislation, reviewing OPS policy and procedures and the collective agreement;
• Experience in the development of reports, procedures and effective controls, and to audit data to ensure accuracy.

Communication and Interpersonal Skills:

• Effective communication, interpersonal skills and service excellence to effectively seek information, gain cooperation, explain information by addressing underlying concerns of managers and staff.
• Strong oral and written communication skills to discuss and resolve issues, exchange information and plan initiatives and to liaise with internal and external clients and service providers.
• Good judgement and initiative to conduct payroll entries to identify and eliminate errors and improve the quality of reporting.
• Excellent discretion, professionalism and tact to deal with a wide range of confidential labour relations, personal, and payroll issues and information.
• Strong decision-making, initiative, and judgement to identify appropriate responses to issues or problems, or to refer the more complex or sensitive issues to the HR Manager for guidance.

Organizational and Analytical Skills:

• Analytical, problem-solving skills to identify and analyze potential and current problems with human resources program administration and payroll transactions and data.
• Administration and coordination skills including multi-tasking to coordinate diverse HR activities, organize own workload, set day-to-day work priorities to meet strict deadlines. Strong organizational, planning and coordinating skills to optimize quality and service.
• Provides information and guidance to WSIAT employees on their benefit entitlements; advising and assisting in understanding their benefit entitlements and assisting in identifying and resolving benefits issues; management clients on recruitment best practices and related HR management and administrative procedures and processes.

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Official Website

To learn more about the organization, Please Visit –

https://www.ontario.ca/page/government-ontario

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